The following are policies on academic standing, class standing, grade point average, president’s list, dean’s list, academic probation, academic suspension, appeal of academic suspension, academic administrative withdrawal, extracurricular eligibility, and leave of absence.
Students are responsible for maintaining satisfactory academic performance. Any freshman or sophomore who, at the end of any semester, has a cumulative grade-point average below 1.80 is not in good academic standing. Any junior or senior who, at the end of any semester, has a cumulative grade-point average below 2.0 is not in good academic standing.
Students with fewer than 26 hours are classified as freshmen. Students with at least 26 hours but less than 56 hours are classified as sophomores. Students with at least 56 hours but less than 88 hours are classified as juniors. Students with 88 hours or more are classified as seniors.
Grade Point Average (GPA)
Southern Virginia University uses a four point grading system:
EXCELLENT. The grade of A is given for excellence in individual assignments, examinations and performances, and for consistently outstanding work over the course of a semester. Depending upon the subject matter of the course, and upon whether the course is introductory or more advanced, an A may indicate one or more of the following: thorough knowledge of facts and major ideas; application of methods or concepts to new situations; mastery of skills; creativity and independence of thought; critical, evaluative thinking; clear, lucid expression; and responsible, enthusiastic participation in course activities.
GOOD. The grade of B is given for work which shows significant achievement in most or all of the course goals, but which lacks some of the consistency, depth of understanding, mastery of skills, carefulness of execution, or creativity of A-level work. A grade of B for the semester indicates that the student is well beyond the level of proficiency required to move on to more advanced studies in the same subject.
AVERAGE. The grade of C is given for work that broadly satisfies course requirements, but without achieving the depth of proficiency in the difficult concepts and skills required for A-level and B-level work. A grade of C may also indicate carelessness in execution, a lack of consistency in performance, and a failure to achieve the creativity, independence, and depth of thought found in A-level and B-level work.
MINIMAL PASSING. The grade of D is given for performance that merits passing credit, but which shows considerable deficiencies, and which typically indicates that the student is not prepared for more advanced studies in the course subject. For individual assignments, a grade of D indicates fulfillment of basic requirements of the assignment, and some academic achievement, but with serious defects or errors, or failure to master important concepts and skills.
FAILURE. The grade of F for the semester indicates that the student’s work does not merit any college credit. For an individual assignment, a grade of F may indicate failure to complete the assignment or performance, or a failure to fulfill minimum standards of acceptable work.
Grade point averages are calculated by assigning numeric values called “quality points” to letter grades. One credit hour of A earns four quality points, one credit hour of B earns three quality points, one credit hour of C earns two quality points, one credit hour of D earns one quality point, and one credit hour of F or I (Incomplete) earns no quality points. Plus and minus (+/-) grades earn increments of quality points as shown in the above table.
A student’s GPA is calculated by dividing the sum of earned quality points by the sum of attempted credit hours for all courses receiving a grade used in calculating the GPA. Grades A through F and the grade of I are used in calculating a student’s GPA. Other grades such as AU (Audit), NC (No Credit), P (Pass), SP (Satisfactory Progress), T (Transfer), W (Withdrawal), WA (Administrative Withdrawal), and WIP (Work in Progress) carry no quality points and are not used in calculating the GPA. A grade with an asterisk (*) has been forgiven in the GPA because the course has been repeated. Only work taken at Southern Virginia University is used in the GPA.
The President’s List, compiled at the end of each semester, includes all full-time students who achieved a semester grade point average that places them in the top 10 percent of current students.
The Provost’s List, compiled at the end of each semester, includes all full-time students who achieved a semester grade point average of 3.50 or higher.
Students, faculty, and others at Southern Virginia University embrace the core values of scholarship, discipleship, accountability, enthusiasm, and refinement. Where internal commitment to these values falters, external discipline is needed to help the individual and preserve the character of the whole. As this regards scholarship, students at Southern Virginia (including part-time students) whose cumulative GPAs fall below the standard required for good academic standing (freshmen and sophomores, 1.80; juniors and seniors, 2.00) will be placed on academic probation. In addition, full-time students who fail to earn at least six (6) hours of passing credit in a term are placed on Academic Probation, irrespective of the criterion above.
Academic probation is designed to provide the structure needed to help students succeed academically. Students on academic probation are limited to a course load of 16 hours per semester (7 hours per term), are subject to restrictions on extracurricular activity (see below), and must sign a contract in which they agree to abide by the terms of probation. Violation of any of the above may result in suspension from the university.
Academic probation is recorded on the student’s academic record and appears on transcripts sent out by the university until the student’s returns to good academic standing. Notice of academic probation is issued in writing, and a copy is sent to the student, the student’s advisor, and, if the student is a legal dependent, to the student’s parent(s) or legal guardian.
Appeal of academic probation status must be submitted in writing to the Registrar’s Office within 90 days of the status being imposed. Appeals of academic probation are reviewed by the Exceptions Committee, and decided by the Academic Affairs Council.
Students who are on academic probation and whose semester GPA does not meet or exceed the minimum GPA for good academic standing may be suspended. Students on academic suspension will be ineligible to register for classes at Southern Virginia for a period of one semester and will only be reinstated upon formal application to the provost with a letter that both accounts for their past performance and that provides evidence of improved capability for academic work in the future. Such returning students will be on academic probation.
Appeal of Academic Suspension
An appeal of academic suspension must be in writing and submitted to the Provost’s Office within 14 days from the date of the notice of a student’s suspension. Appeals may be submitted by fax. Appeals of academic suspension are reviewed and decided by the Academic Affairs Council and ratified by the provost.
Academic Administrative Withdrawal
The University administration reserves the right to administratively withdraw at any time a student whose conduct or academic standing they regard as unacceptable. In such a case the student will receive grades of “WA” in all classes. Fees and tuition will be refunded according to the standard refund schedule. Students who are administratively withdrawn for academic reasons are considered on academic suspension and any appeal of such a withdrawal and the terms for reinstatement at Southern Virginia are governed by the University’s policy regarding academic suspension.
Part of the ethos at Southern Virginia University is an ideal of developing the whole self; as such, students are encouraged to participate in extracurricular activities that will complement and extend their curricular pursuits in the development of mind, body and spirit. That said, extracurricular activities at Southern Virginia University are a privilege. As a result, the eligibility threshold for participation in extracurricular activities at Southern Virginia is the maintenance of a minimum cumulative GPA of 1.80 for freshmen and sophomores, and a minimum cumulative GPA of 2.0 for juniors and seniors.
Students whose cumulative GPA falls below this level may not publicly represent the university (i.e. speak, play, sing, or otherwise participate in an official event or meeting) and are limited to a maximum of five hours total per week participation in all university-sponsored extracurricular activities (such as club meetings or athletic practice), unless such participation is expressly required by an academic course in which the student is currently enrolled. Examples of extracurricular activities governed by this policy include, but are not limited to, intercollegiate athletics, clubs, theatre productions, musical groups and student government.
Leave of Absence
A student who leaves Southern Virginia University by his or her own choice, for any reason, can return as a student any time within three years of last attendance. To be readmitted, the student must notify the Admissions Office of his or her intent and provide updates to parts c and d of the application for admission and transcripts from any school which the student attended in the interim. A readmitted student can choose his or her graduation requirements from the previous catalog or the current catalog. If a curriculum program has been discontinued during the student’s absence, Southern Virginia is under no obligation to complete that program for the student.